Compliance & Regulatory Features

Built-in KYC/AML tools to meet regulatory requirements worldwide

Compliance Features

Complete Compliance Suite

Office Exchange provides comprehensive tools to manage regulatory obligations and reduce risk.

Depending on your region, regulatory bodies require currency exchange businesses to implement robust KYC (Know Your Client) procedures and report certain transaction types. Our system makes compliance seamless and efficient.

KYC Module

The KYC module empowers compliance officers to manage client risk effectively

Risk Rating

Classify clients as Low, Moderate, or High Risk based on your analysis and monitoring.

Block Activities

Block all client activities or designate as VIP with one click.

Sanction Screening

Screen clients against OFAC, FINTRAC, UN, and custom watch lists.

Complete Details

View complete client information, documents, and transaction totals.

3-Tier Risk Management

Low Risk

All clients start as Low Risk by default unless upgraded to a higher risk category.

  • Standard monitoring
  • Regular KYC reviews
  • Normal transaction limits
Moderate Risk

Clients requiring enhanced monitoring based on compliance analysis.

  • Enhanced due diligence
  • Increased monitoring
  • Regular compliance reviews
High Risk

Clients requiring maximum scrutiny and special approval for transactions.

  • Continuous monitoring
  • Management approval required
  • Detailed transaction reviews
Compliance Officer Workflow

Compliance officers can add notes, check "KYC Completed" status, and filter reports by risk category (e.g., list all High Risk clients and their transactions).

Sanction List Screening

Automated Fuzzy Search

Office Exchange performs intelligent fuzzy searches to catch variations in names and aliases.

Supported Lists:
  • OFAC (Office of Foreign Assets Control)
  • FINTRAC (Canada)
  • UN Consolidated Sanction List
  • Custom uploaded lists
  • PEP (Politically Exposed Persons)
Automated Updates:

Schedule automatic sanction list updates to run in the background, ensuring your lists are always current with the latest regulatory data.

Screening Features
  • Real-time screening during client registration
  • Batch screening of existing clients
  • Immediate alerts on positive matches
  • False positive management
  • Audit trail of all screenings
  • Regional list customization (USA, Canada, EU, etc.)

AML & Regulatory Reporting

Depending on your region, certain transaction types must be reported to regulatory authorities.

FINTRAC Reporting (Canada)

Money Service Businesses (MSBs) in Canada must report to FINTRAC:

  • Suspicious Transactions: Any transaction where there are reasonable grounds to suspect money laundering or terrorist financing
  • Large Cash Transactions (LCT): Transactions over $10,000 CAD in a single transaction or multiple related transactions

Transaction Detail Management

In the transaction detail window, you can:

  • Use reporting type checkbox to flag transactions
  • Add indicators specifying why it should be reported
  • Customize indicators for your jurisdiction
  • Generate compliant reports for submission
Important

We customize the indicator and reporting type for every client based on their specific jurisdiction and regulatory requirements.

Reporting Capabilities
  • Suspicious Activity Reports
  • Large Cash Transactions
  • Wire Transfer Reports
  • Cross-Border Reports
  • Custom Report Types
  • Export to Regulatory Formats

Document Management & Audit Trails

Document Storage

Securely store and retrieve all client documentation:

  • Passport copies
  • Driver licenses
  • ID photos from webcam
  • Supporting documents
  • Signed receipts and forms

All documents are timestamped and linked to client profiles for easy audit access.

Change Logs & Audit Trails

Complete audit trail for compliance and investigations:

  • Transaction history
  • Client information changes
  • Risk rating modifications
  • User actions and timestamps
  • System access logs

Track all key information changes including name, phone number, address, and risk status.

Stay Compliant, Reduce Risk

Office Exchange keeps you ahead of regulatory requirements

Compliance Benefits

  • Reduce regulatory risk
  • Streamline compliance workflows
  • Automated screening processes
  • Complete audit readiness
  • Save compliance officer time
  • Demonstrate due diligence
  • Avoid penalties and fines
  • Build customer trust

Discuss Your Compliance Needs

Every jurisdiction has unique requirements. Let's talk about yours.

Contact Us